Prepare a detailed customer quote

Useful for freelancers, contractors and sales teams outlining scope and price before a customer approves the work.

Prepare a detailed quote with clear items and totals, then export a polished PDF that is ready for a prospective customer to review.

How to use

Enter your company details and the customer or supplier information in the fields provided for the sender and recipient.
Add the quote number, date, expiry or reference, then choose the currency from EUR, USD, GBP, CHF or RON.
Set the VAT rate, add service or product lines, and complete the notes and conditions useful to the customer.
Save your business details if useful, review the totals, and export the quote as a PDF ready to send.

Example

A wedding photographer prepares a quote for a couple. The document lists the package, travel, extra hours and the applicable VAT, with a clear validity date. The final PDF can be sent to the couple for approval before the booking is confirmed, which helps both sides agree on the scope.

Limits and formats

The tool formats the quote but does not check legal, tax or accounting requirements for your country.
Totals depend on the lines, VAT rate and currency you enter, so review the document before sending.
A PDF quote does not replace a signed contract or purchase order when the customer requires one.
Saved company details may depend on the browser and may not be available on another device.

Where processing happens

The quote data stays in your browser while you work. No details are sent to an external service, and the PDF is generated locally from the information you entered.

Frequently asked questions

Can I use a currency other than the ones listed?

The currency selector includes EUR, USD, GBP, CHF and RON. If you need another currency, you can still write it in the notes, but the built-in formatting may not match your client’s expectations.

Does the tool calculate taxes automatically?

You enter the VAT rate yourself, and the tool uses it in the totals. Tax rules vary by country and activity, so confirm the correct treatment with an accountant or official source before sending a quote.

How do I correct a line after export?

Edit the line in the form before exporting again, because the PDF is a fixed copy of the current data. Re-export a new PDF after any change so the customer receives the corrected version.